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Office Manager for Construction Company

Company name
Retro Environmental, Inc


Harrisburg, PA

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Retro Environmental, Inc. has a Full Time Office Manager position available, starting immediately.We are looking for a great work ethic of loyalty, integrity, pride, perseverance, accountability, respect and teamwork! This individual must have a strong ambition to succeed, while adhering to company policies and procedures. Must represent company in a positive and professional manner and be available to work for extended hours in order to meet deadlines. This professional can handle oneself with professionalism during stressful situations, and maintain a positive attitude and morale that interacts effectively with all members of the organization and all outside associates. Seeking a high-level thinker that completes responsibilities diligently, thinks strategically, and takes into account long-term implications of one’s actions. This individual must also be able to work independently, exercise discretion, apply common sense and make competent decisions. A true professional that complies with the designated work schedule, uses company resources wisely, constantly analyzes for ways to improve individual and\/or company performance.This position offers a viable career opportunity for the right candidate and will support a growing Branch located currently in Harrisburg, PA, but moving soon to Mechanicsburg, PA. The Branch is a part of organization headquartered in Sykesville, MD.Areas of Responsibilities:Oversee weekly timesheet collection and payroll recording activity to accurately capture labor transactions. Work within established guidelines and follow payroll and accounting department procedures.Ensure accuracy and weekly submission of certified payroll. Ensure compliance with all prevailing wage laws according to Davis-Bacon Act (prevailing wages) and PA Department of Labor and Industry accordingly. Compliance\/ Certified Payroll Reporting (CPR): create fringe benefit statements; evaluate certified payroll reports for proper cash and fringe payments; submit or upload compliance documentation to Federal, State, or LCP (Labor Compliance Programs) agencies.Manage HR processes and systems including processing new hire paperwork, personnel folder upkeep, and more. Manages HR systems including New Hire orientation and paperwork preparation. Manage benefits paperwork and enrollments. Maintain complete, organized personnel files.Assist with construction contract administration by seeking jobs, requesting plans, and bid preparation. Document control and tracking. Insurance certificate management. Performs insurance administration by ordering insurance certificates and bond requests.Support Accounting Department by applying basic knowledge of general accounting clerical duties (A\/P and A\/R).Support prequalification process.File for all applicable licenses and schedule trainings. Follow all state regulations regarding fingerprinting, background checks and criminal history checks.Any and all reporting, filing, maintenance and data entry of all compliance related documentation.Follow up with employees expeditiously and professionally to resolve issues of accuracy and completeness.Assist with maintenance and organization of other files within the organization.Assist with answering phones and in-person inquiries. Act as backup to maintain main office presence during lunch or absence of other staff. Order and Inventory office supplies.Oversee and manage other administrative staff.Other duties as assigned to promote an organized and efficient office environment. Qualifications and Experience RequiredTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and\/or ability required.Minimum High School Diploma or equivalent required.Minimum 3 years in construction office; experience in managing an office for asbestos or demolition contractor is a plus.Employee must have excellent English reading, speaking, writing, and math skills.Experience with prevailing wage and certified payroll required.1-2 years of construction contract administration experience.Experience with Microsoft Office (Word, Excel, Outlook).Experience working with prevailing wage law is a must.Comfortable following up with employees in a timely manner to make sure timesheets can be processed and entered prior to weekly deadlines.Strong, consistent ability to self-check your own work to adhere to all policies.Deadline-driven with good judgment and decision-making skills.Strong analytical skills with a high aptitude for numbers.Able to manage multiple tasks and prioritize work accordingly.Strong team-player with a can-do attitude.Excellent business writing and communication skills a must.Able to think out of the box to solve problems quickly and completely.Job Type: Full-timeSalary: 72,000.00 – 78,000.00 DOEWe offer a benefits package including: Medical, Dental, Vision, Prescription Coverage; Paid Vacation Time, SIMPLE IRA Plan, Direct depositRead More...Retro Environmental is an Equal

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Retro Environmental, Inc

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